Ops & compliance
The manager fills the day. The week goes to the owner. The books are already waiting.
Daily paperwork system
Cloud-based, around the daily pack you already run. We can get you set up.
The week on the app
01
Till cash and cards
On site, on the day
02
Days build the week
Nothing waits in a drawer
03
Owner pack
Submit and approve
04
Into accounts
Same numbers, no retype
Reads from
- Tills
- Card takings
Works with
- Xero
Works with, reads from, or sits alongside — not official partnerships.
What you save
No rewriting the pack on Sunday night.
Daily cash and cards go in once, on site, on the app.
The owner gets the week without chasing paper.
The same numbers export straight into accounts.
What it does
Manager app for the day. End-of-week submit to the owner. Export into the accounting software.
The flow
- 01
Manager fills the day
Cash in the till, card payments, and the rest of the close — on the phone, on site.
- 02
Days build the week
Each saved day sits in the pack. Nothing waits in a drawer.
- 03
End of week to the owner
Submit. The owner sees what was entered and approves.
- 04
Straight into accounts
The same entries are ready to export into the accounting software.
The software running
Dashboards, lists, alerts — cropped from the live kit
Anonymised as The Oak. Enough chrome to see it is real software. Not every screen, and not your data.
Daily paperwork
The Oak · Saturday
Cash in the till
£
Card payments
£
Cash difference
Balanced
Manager app
Till cash and cards on the day — not the full close-down form.
Till close · The Oak
Cash and cards
Notes
£
Coins
£
Cards
£
Float
£
Cash and cards
Notes, coins, cards, float — counted once on site.
The Oak · Week ending 9 Aug
Owner week view
Mon
✓
Tue
✓
Wed
✓
Thu
✓
Fri
✓
Sat
✓
Sun
·
Cash difference
Cards
£
Week status
Submitted
Owner week view
Days in, week submitted, ready for accounts export.
End of week · The Oak
Submit to owner
6 days in · Sunday open
Manager finished the pack on the app
Owner
Review and approve
End of week
Manager finished the pack. Owner reviews and approves.
Accounts export
Same numbers as the week
| Day | Cash | Cards |
|---|---|---|
| Mon | £ | £ |
| Tue | £ | £ |
| Wed | £ | £ |
| Thu | £ | £ |
Into accounts
The same cash and card figures, ready to export.
Who it is for
Duty managers on site, and owners who want the week without chasing paper — one pub or a group.
Daily paperwork on an app
The manager on site enters cash in the till, card payments, and the rest of the close. Once, on the day, on a phone.
End-of-week submission to the owner
The week goes to the owner as a pack they can actually read and approve — not a pile of sheets.
Export straight into accounts
After the week is in, the same entries are ready for the accounting software. No second typing.
Built to be easy
Staff finish it because it is short. Owners see the week because it was submitted. Accounts get a file instead of a reconstruction.
How the saving works
Daily on the app. Week to the owner. Straight into accounts.
The manager fills the day on an app
Cash in the till, card payments, and the other daily figures go in on the phone or tablet while they are still on site. That is the whole point — it is not a spreadsheet waiting until Sunday night.
End of the week goes to the owner
When the week is done, submission goes to the owner. They see what was entered. They approve. Nothing sits in a drawer or an inbox waiting to be retyped.
Ready for the accounting software
Those entries are then ready to export straight into the accounts system. The daily pack and the books are the same numbers — which is what makes it extremely easy.
Questions people ask
- Is this only for pubs?
- It started in pubs — till cash, cards, weekly owner pack — and the same daily-to-weekly-to-accounts flow works for restaurants, hotels, B&Bs, and other hospitality sites.
- Does the owner have to be on site?
- No. The manager fills the app on site. End-of-week submission goes to the owner wherever they are.
- Does it replace the accountant?
- No. It gets the week’s figures ready to export into the accounting software you already use.
- How does it save money as well as time?
- Incomplete paperwork hides waste. Cash differences and missed cards cost more than the minutes it takes to fill the app. The export stops a second, error-prone retype into accounts.
Free trial
Start with daily paperwork
Plans are modular and recurring, billed monthly by UK direct debit. We can get you set up. Extra modules are discounted the more you use. When we improve the whole system, your location updates with it.
Get started