Energy & rooms
Empty rooms should not be on full heat. That bill is colossal.
Hotel room heating by occupancy
Occupancy from the diary you already run, with the heating kit you already have. Cloud-based — we can get you set up.
Occupancy drives the heat
01
Diary occupancy
Who is in, arriving, vacant
02
Heat occupied rooms
Empty stock is not guest heat
03
Frost on checkout
Winter mode keeps pipes safe
04
Breakfast follows house
Off when nobody is staying
Reads from
- Mews
- SiteMinder
- Booking.com
- Cloudbeds
Works with
- Hive
Works with, reads from, or sits alongside — not official partnerships.
What you save
Stop heating vacant bedrooms like a sold night.
Checkout goes to frost — not last night’s setpoint, forgotten until Monday.
The breakfast room stays off when the house is empty.
Reception is not walking corridors with a thermostat for last-minute bookings.
What it does
Occupancy from the booking system drives Hive, room thermostats, or radiator controllers.
The flow
- 01
Occupancy from the diary
The booking system says who is in, arriving, departing, or vacant.
- 02
Heat the rooms that need it
Occupied and arriving rooms stay comfortable. Vacant rooms do not get guest heat.
- 03
Frost on checkout, safe in winter
Guest leaves, room goes to frost. Winter mode keeps pipes and fabric safe.
- 04
Last-minute and three-day warmup
A booking made today still gets a warm room. A stay due in about three days starts coming up on its own.
- 05
Breakfast follows the house
Guests staying: heat a couple of hours before breakfast. Empty house: the communal room stays off.
The software running
Dashboards, lists, alerts — cropped from the live kit
Anonymised as The Oak. Enough chrome to see it is real software. Not every screen, and not your data.
The Oak · rooms
Occupancy heating · Sat 16 Aug
6
In house
2
Arriving
3
Departing
8
Vacant
Oak
Guest in
Willow
Empty
Beech
Today
Yew
Frost next
Ash
Guest in
Elm
Empty
House occupancy
In house, arriving, departing, vacant — the diary that drives the heat.
Heating
The Oak
4
Heat on
8
Heat off
1
Holds
- 3Occupied
Oak
14–16 Aug
- 5Vacant
Willow
No booking
- 7Arriving
Beech
Today → 18 Aug
- 8Frost
Yew
Checked out
- 2Hold
Ash
Staff hold
Room panel
Occupied rooms on heat. Vacant rooms off. Holds where staff need them.
The Oak · House
Breakfast area
Guests in tonight
Yes · 6 rooms
Breakfast heat on from 06:15
Empty house
If nobody is staying, the breakfast room stays off in the morning.
Breakfast area
Communal breakfast heat follows whether anyone is staying.
Checkout · The Oak
Frost mode
- Frost
Yew
Checked out 10:12
- Frost
Elm
Checked out 10:40
- Heat on
Oak
Still in
Not last night’s guest setpoint, forgotten until Monday.
Checkout to frost
Guest leaves. Room drops to frost. Not a forgotten setpoint.
Safe winter
Empty rooms protected
Winter mode
On · pipes safe
Vacant rooms stay off guest heat, not frozen.
Vacant
Frost floor
Occupied
Guest heat
Safe winter mode
Empty rooms stay off guest heat, not frozen.
Warmup · booking diary
Last-minute and three-day
- Coming up now
Beech
Arriving today
- Starts tomorrow
Ash
Due Mon
- Three-day warmup
Willow
Due Thu
Last-minute warmup
Today’s booking comes up now. A stay in three days starts on its own.
Kit
Hive · stats · radiators
Hive rooms
8 zones following occupancy
Room thermostats
Where the house already has them
Radiator controllers
Fitted where there are no stats
Hive, stats, radiators
Works with Hive, room thermostats, or radiator controllers.
Who it is for
Hotels, inns, and B&Bs with rooms on a booking system — one property or a group. Works whether you already have Hive, room thermostats, or only radiators.
Heating only when people are in
The core rule is occupancy. If a room is empty, it is not treated like a sold night. That is where the bill actually drops.
Works with the kit you already have
Hive, individual room thermostats, or no room stats at all — we can put radiator controllers on the radiators. You do not need to rip out the heating to start saving.
Frost on checkout, safe in winter
When a guest leaves, the room switches to frost mode. A safe winter mode stops rooms getting too cold, so pipes and fabric stay protected without heating empty stock like a full house.
Last-minute and three-day warmup
A booking made today still gets a warm room. If someone is due in about three days, the system starts bringing the room up automatically — reception is not walking corridors with a thermostat.
Breakfast area follows the house
If nobody is staying, the communal breakfast room does not heat in the morning. If guests are in, it comes on a couple of hours before they come down.
The saving is colossal
This is not a small efficiency tweak. Across a house — and across a group — occupancy heating is one of the clearest money-savers in hospitality.
How the saving works
Occupancy heating in full
Whatever heating you already run
Some houses are on Hive. Some have a thermostat in every bedroom. Some have neither — just radiators. We work with that. Hive and room thermostats can follow occupancy as they stand. If there are no individual controls, radiator controllers go on the radiators so each room can still be heated only when it is occupied. The software is the same idea either way: the booking diary decides, not a guess.
Occupancy is the switch
Hotel occupancy heating means the room is treated as occupied, arriving, departing, or vacant. Heat follows that. Vacant rooms are not left on guest comfort. That is the whole product, and it is why the energy bill moves.
Checkout, frost, and a safe winter
On checkout the room goes to frost mode — not guest heat, not a forgotten setpoint from last night. In winter a safe mode keeps rooms from getting too cold, so you are not choosing between a huge bill and a frozen house.
Last-minute bookings and the next few days
Walk-ins and late online bookings still arrive to a room that is coming up. If there is a booking in about three days, warmup starts on its own. Staff do not need a separate heating ritual for every change in the diary.
Breakfast area heating
Communal breakfast space is often left on a timer as if the house is always full. It is not. If no guests are staying, it stays off in the morning. If people are in, it turns on a couple of hours before breakfast so the room is ready when they come down — and not six hours before.
Questions people ask
- How does occupancy-based hotel heating save money?
- Most hotels heat rooms as if they are always sold. They are not. Full heat on an empty bedroom is money leaving the building every night of the year. Driving setpoints from the booking diary — and frost mode on checkout — cuts that waste. The saving is colossal because heating is one of the largest costs in a rooms business.
- Do we need Hive or individual room thermostats?
- No. If you already have Hive or room thermostats, we use them. If you do not, we can fit radiator controllers so each room can still follow occupancy. The point is the rule, not a particular brand of kit.
- Will guests arrive to a cold room?
- No. Occupied rooms stay comfortable. Last-minute bookings warm up automatically, and a stay due in about three days starts coming up in advance. The cut is on empty stock and on checkout — not on guest comfort.
- What happens to the breakfast room when the house is empty?
- It does not heat in the morning. If guests are staying, it comes on a couple of hours before breakfast. That is another quiet saving most inns never look at.
- Is this only for small hotels?
- The same occupancy logic scales. An independent inn, a small group, or a larger chain can all stop paying to heat empty bedrooms.
Free trial
Start with hotel heating
Plans are modular and recurring, billed monthly by UK direct debit. We can get you set up. Extra modules are discounted the more you use. When we improve the whole system, your location updates with it.
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